How to Order

You need a BDSC Account to order stocks. To place stocks in the shopping cart you can use any combination of a stock record, a Stock Search result list, or the Order Form as detailed below. Use the cart's checkout option to submit your order.

Searching for stocks

Use a Stock Search option to find stocks and add the ones you want to a shopping cart. Search results include an Add to Cart button for each stock. Click Add to Cart to place a stock in your shopping cart. View the contents of your cart by clicking CART in the upper right corner of the page.

The BDSC website includes an extensive set of browsable stock pages organized by stock component characteristic or feature. Click one of the specific "Browse stocks" links on our home page or click Stocks in the navigation bar to access a list of stock browsing pages and downloadable files. Some pages list all stocks in the category and some present tables that subdivide the category before linking to stock lists. Lists of stocks include a BDSC stock number that links to a stock report. Click the stock number to open the stock report and click Add to Cart to place that stock in your cart.

Add stocks to order

Use the Order Form if you know the stock numbers you want to order. You can type or paste individual stock numbers or lists of numbers into the form (separate numbers by commas or spaces or a return). You can also upload a tab-delimited text (.txt) or comma-separated values (.csv) file of stock numbers. The Predefined Sets page provides lists of stock numbers to copy and paste into the form. After entering stock numbers and/or selecting a file for upload, click Add to Cart to place the stocks in your cart. The cart will then show all stocks added along with genotypes and any applicable restrictions or notices. Note: Stocks not added to the cart are most likely no longer available (ie., they are dead). Please contact us if you think this is in error.

Review and checkout

Click CART in the upper right corner of the page to view your cart's items. Use the Advanced stock or Advanced symbol search options to add additional stocks to your cart. Click Remove from Cart to delete individual stocks from the cart. Click Empty Cart to start over.

Click Checkout to order the stocks in your cart. You will be prompted to log in. A page will display showing your Account number (BUN) and account type, the stocks in your order and your shipping address. If you are requesting replacements for stocks in a recent order that arrived dead or otherwise unusable check the DOA box next to applicable stocks. If shipping address options are available for your order (this depends on your account settings and whether your stocks are being added to an existing order) make your selection. Read the Conditions of Use if you haven't already done so and click Submit Order. An Thank you page will display showing all stocks ordered on your account in the current order round and the name of the orderer. An order confirmation will also be emailed to you.

Schedules, payments, permits and canceling an order

We process orders and payments twice a week on Monday and Thursday. After you submit your request, it will remain on the server until the next Monday or Thursday (you can still add to it until then). What happens next depends on your account type . . .

Account typeWhat happens on the Monday or Thursday after your order is placed
POSingleYou (or your financial delegate) will receive a quote with instructions for sending a PO. Please do not send a PO until after you receive your quote.
APSingleYou (or your financial delegate) will receive a quote with instructions for making your payment.
POMultiYour order will release to ship with no further action needed.
POMulti-InProg"InProg" indicates we have no PO on file. You (and your financial delegate if you have one) will receive notification that action is needed.
APMultiYour order will release to ship with no further action needed.
APMulti-InProg"InProg" indicates your APMulti account has not yet been funded. You (and your financial delegate if you have one) will receive notification that action is needed.
APMulti (with insufficient funds on account)You (or your financial delegate) will receive a quote with instructions for paying and your account type will be switched to APSingle until your APMulti account is funded again.

Orders are processed on Monday and Thursday of each week, typically around noon.

Orders on APMulti and POMulti accounts are finalized when processed, because payment has been arranged in advance.

Orders on APSingle and POSingle accounts are quoted when processed. Payment must be arranged after the quote is received to finalize these orders.

If your Account Type is APMulti or POMulti, your order will be released for fulfillment when it is processed. If your Account Type is APSingle or POSingle, you or your account Delegate will receive a quote for your order by email when it is processed. Your order will be released for fulfillment when we receive payment (APSingle) or a Purchase Order from your organization (POSingle).

You can upload a Purchase Order through this website. Log in and click on Account in the menu at the top of the page, then select Purchase Order from the sidebar. Follow the instructions to upload your document. Alternatively, email the document to flypurch@indiana.edu.

You can upload an import permit through this website. Log in and click on Account in the menu at the top of the page, then select Import Permit from the sidebar. Follow the instructions to upload your document. Alternatively, email the document to flypurch@indiana.edu.

Orders released for fulfillment on Monday ship on Friday. Orders released for fulfillment on Thursday ship the following Tuesday. You will be notified by email the day before your order ships (with the exception of FedEx which ships same day).

To cancel an unprocessed order, start by logging into your account, then click on ACCOUNT in the top right menu. On the Account Information page, click Orders on the lefthand sidebar. Review orders by clicking on the Order Number (multiple people may have stocks in the order so please review any orders carefully before cancelling!).  To cancel an open order, click the Cancel Order button next to the order. To cancel a processed but unpaid APSingle or POSingle order, please contact us. Orders cannot be canceled if they have been released for fulfillment.