1. If you have been issued a standard permit and BRS has sent shipping labels as a pdf file, then you can e-mail these documents to the person who will ship the flies. If, however, you have an older permit issued with paper shipping labels, you must mail a copy of the permit and the corresponding shipping label to the person sending you flies. Scanned copies of paper shipping labels are not permitted.
If you have an older courtesy permit with paper shipping labels, you can mail a copy of the permit and a label to the person sending flies to you and follow the directions below, or you can request a Letter of No Jurisdiction and follow the instructions in the previous section. (Also see How should I use old courtesy permits issued with mailing labels?)
You may also find it useful to send the shipping instructions provided by BRS to the person sending you flies.
2. Have your colleague address the shipment to the USDA inspection station shown on the shipping label. Urge your colleague not to address the package directly to you. (If a package enters the U.S. at the wrong port of entry because it was addressed incorrectly, it cannot be transported interstate to the appropriate inspection station. It will be returned to the sender.)
3. Include a standard customs declaration listing the contents as "Drosophila melanogaster. Live insects for research."
4. Include a copy of the permit in a plastic pouch on the outside of the package and a copy enclosed in the box.
5. Either you or your colleague must cover the costs of two shipments: from sender to inspection station and from inspection station to you. Either international mail or a courier service can be used to get a package to the inspection station--though many couriers require senders to have special contracts for shipping animals, so international mail may be the only option. A completed waybill (i.e. a courier delivery form with your address and account number filled in) should be enclosed for shipping from the inspection station to you. APHIS inspection stations are accustomed to working with FedEx, so we recommend this option for delivery within the U.S.